Factory Audit & Supplier Evaluation Form Template (Word / DOCX)

Streamline vendor qualification and protect your supply chain from cross-border manufacturing risks. The Bilingual Factory Audit & Supplier Evaluation Form is an editable Microsoft Word document (.DOCX) tailored for international sourcing teams, QC inspectors, procurement directors, and cross-border brand owners.

This comprehensive 35-point evaluation framework covers legal factory profiles, production capability, facility readiness, and quality control systems—giving you a turnkey, standardized audit report ready for immediate customization and field use.

⚡ Key Highlights

• 100% Editable Word Document (.DOCX): Easily customize tables, insert company logos, and adjust audit criteria to match internal standards.
• Bilingual Layout (English & Chinese): Facilitates clear communication and alignment between overseas sourcing teams and local factory management.
• Comprehensive 35-Point Inspection Protocol: Covers facility condition, process controls, warehouse management, and testing workflows.
• Pre-Formatted & Print-Ready: Clean typography, structured tables, and checkbox styling for seamless paper or digital completion.

📑 Document Structure & Modules

🏢 1. Factory Profile & Legal Due Diligence

• Legal Entity & Ownership: Business name, registration license, shareholder disclosure, and operational history.
• Key Contacts & Leadership: General manager, export manager, and escalation points.
• Workforce & Scale: Departmental headcount (QA, R&D, Production), gender ratio, facility floor area (m²), and annual turnover.
• Capacity & Labor Compliance: Shift capacity, certifications (ISO 9001, ISO 14001, BSCI, SA8000), working hours, overtime policies, and wage structures.

⚙️ 2. Fabrication & Sourcing Transparency

• Detailed split between in-house manufacturing and outsourced processes.
• Sub-contractor disclosure and tier-2 vendor visibility.
• Factory organizational and quality management structure.

🔍 3. 35-Point Core Audit Checklist

• 🏗️ Facility & Equipment (Q1–Q7): Workshop maintenance, backup utilities, equipment sufficiency, and calibration logs.
• 🛠️ Production Control (Q8–Q12): Work instructions, approved golden samples on line, and process parameter monitoring.
• 📦 Material & Warehouse (Q13–Q21): Raw material segregation, lot traceability, FIFO compliance, and incoming goods checks.
• 👷 Personnel & Training (Q22–Q24): Operator skill training, quality mindset, and QC staff competency evaluation.
• 🧪 Inspection & Testing (Q25–Q31): IQC, IPQC, FQC coverage, test station adequacy, and measurement precision.
• 🚫 Non-Conforming Material Control (Q32–Q34): Quarantining, rework procedures, and post-repair re-inspection.
• 📁 Quality Records (Q35): Archiving policies for inspection logs, calibration records, and audit reports.

🎯 Ideal For

• Global Sourcing & Procurement Specialists vetting new manufacturers.
• Third-Party QC Inspectors requiring a professional, editable audit template.
• E-Commerce & Amazon FBA Sellers conducting on-site supplier due diligence.
• Quality Assurance Managers formalizing supplier evaluation SOPs.

📥 Product Specifications

• File Format: Microsoft Word (.DOCX) — fully editable & Google Docs compatible
• Layout: Professional table formatting with structured checkboxes
• Language: Bilingual (English & Chinese side-by-side)
• Delivery: Instant digital download upon checkout